What should be the retention time for processes with task data according to best practices?

Best practices suggest that the retention time for processes with task data should typically be 3 days. This timeframe balances the need to keep task data available for user access and review while ensuring that system performance and storage management are maintained effectively.

Setting a retention time of 3 days allows organizations to accommodate common business scenarios where users might need to return to a task or review task data shortly after it's been completed. This timeframe is generally seen as sufficient to capture the critical information without overwhelming the system with excessive data retention, which could lead to increased complexity and reduced performance over time.

Choosing a longer retention time, such as 30 days or indefinite storage until needed, may lead to unnecessary data accumulation and impact user experience through slower system performance. Conversely, a shorter retention time, such as 1 day, might not provide enough opportunity for users to revisit or analyze the necessary task data after the completion of their processes. Thus, embracing a 3-day retention policy is aligned with best practices in balancing usability and system efficiency.